I work for a city town hall. As part of my job i have to print the digital mail. This is a task that comes back every day and i have to print all attachments one by one
(Outlook does not always print all attachments correctly).
To get some work out of my hands i made e-mail rules. These rules will check incoming e-mail and place them in a new folder called “Backup Mail” and Outlook also prints the attachments automatically.
How to Create e-mail rules in Outlook:
- Make a folder in Outlook: right click in the navigation bar of Outlook, click on “New Folder”. Give the folder a name. For example “Backup mail”.
If you have an example e-mail that you can use for the rules: right click the e-mail , click on Rules and after that on “Make Rules”.
You can right click any e-mail and click on “Manage Rules and Alerts” if you want to change something afterwards.
After that you can select the conditions of the rules, like “Sender”, “From” and “Subject”. Click on advanced options to select more conditions
- Click on Next and Select “Move to Folder” “Backup Mail” and also select “Print It” if you automatically want to print the e-mail and the attachments .