I work for a city town hall. As part of my job i have to print the digital mail. This is a task that comes back every day and i have to print all attachments one by one
(Outlook does not always print all attachments correctly).
To get some work out of my hands i made e-mail rules. These rules will check incoming e-mail and place them in a new folder called “Backup Mail” and Outlook also prints the attachments automatically.
How to Create e-mail rules in Outlook:
- Make a folder in Outlook: right click in the navigation bar of Outlook, click on “New Folder”. Give the folder a name. For example “Backup mail”.
If you have an example e-mail that you can use for the rules: right click the e-mail , click on Rules and after that on “Make Rules”.
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You can right click any e-mail and click on “Manage Rules and Alerts” if you want to change something afterwards.
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After that you can select the conditions of the rules, like “Sender”, “From” and “Subject”. Click on advanced options to select more conditions
- Click on Next and Select “Move to Folder” “Backup Mail” and also select “Print It” if you automatically want to print the e-mail and the attachments .